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ADA Self-Deposit Process Overview

Depositing Data with the ADA is easier than ever. The ADA have created a Dataverse DEPOSIT Site allowing Data Owner’s to Self-Deposit their data. There are FOUR fundamental stages involved in the Self-Deposit Process.

ADA Self-Deposit wiki guide

The ADA Self-Deposit process is split into four key stages that mirror the high level process illustrated above. This homepage provides you with easy access to all of the steps in the process. Each stage being sub-divided further to allow you to explore the content and refer to additional guidance information where required.

For assistance navigating this wiki, please refer to navigation help

To return to the ADA website, please go to ADA Website

ADA Collection Policy Criteria Assessment

• 1. ADA Collection Policy Criteria Assessment
  • ADA Collection Policy
  • Request to Deposit Data with ADA
  • Contact the ADA

Deposit Preparation

• 2. Deposit Preparation
  • Collect and Prepare Data File(s)
    • Preparation of Data
      • The Privacy Act 1988
      • De-Identification
      • Primary Risks Associated with Data Breach
      • Common Disclosure Risk Factors
      • Data Protections
      • Data Treatment Techniques
      • Preferred Deposit Formats
      • File & Folder Naming Conventions
      • Double-Zipping Files and Folders
        • Instructions on how to Double-Zip
    • Collection of Data

• • Collect and Prepare Supporting Documentation
    • Preparation of Supporting Documentation
      • Preferred Deposit Formats
      • File & Folder Naming Conventions
      • Double-Zipping Files and Folders
        • Instructions on how to Double-Zip
    • Collection of Supporting Documentation

• • Register for an ADA Dataverse DEPOSIT Account
    • Dataverse Account Creation Information
    • Dataverse Deposit Terms and Conditions of Use
    • Dataverse Account Creation Automated Email
    • Update Dataverse Account Email Address
    • Australian Access Federation Log-In Option

Creation of 'Shell Dataverse & Dataset'

• 3. Creation of 'Shell Dataverse & Dataset'
  • Determining my Dataverse & Dataset requirements
  • Request new 'Shell Dataverse & Dataset(s)'

Population of 'Shell Dataverse & Dataset'

• 4. Population of 'Shell Dataverse & Dataset'

Pre-Uploading Activity

• • Checking Files and Folders for Viruses and Malware
  • Double-Zipping Files and Folders
    • Instructions on how to Double-Zip
  • Uploading Data Files and Supporting Documentation

Post-Uploading Activity

• • Adding File Tags and Description Notes
  • Editing and Entering Metadata
    • Non-mandatory Metadata fields information
    • Geospatial Metadata field information
    • Social Science and Humanities Metadata field information
  • Setting Access Restrictions
  • Completion of License Document Suite
    • The License Agreement Form.
      • Download License Agreement Form
    • The License Terms and Conditions of Use
      • Download Terms and Conditions of Use (Undertaking Form) Selection Information document
    • The License Access Guestbook
      • Download License Access Guestbook Selection Information document
  • Notify the ADA that the Self-Deposit process has been completed

ADA Background Information & Context

Organisational Infrastructure

• Mission & Scope (R01)
• Rights Management (R02)
• Continuity of Service (R03)
• Legal & Ethical (R04)
• Governance & Resources (R05)
• Expertise & Guidance (R06)

Digital Object Management

• Provenance and authenticity (R07)
• Deposit & Appraisal (R08)
• Preservation plan (R09)
• Quality Assurance (R10)
• Workflows (R11)
• Discovery and Identification (R12)
• Reuse (R13)

Information Technology & Security

• Storage & Integrity (R14)
• Technical Infrastructure (R15))
• Security (R16)

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