Main Page: Difference between revisions

From ADA Public Wiki
Jump to navigation Jump to search
← Older edit
MMitrev (talk | contribs)
6 edits
Dahaddican (talk | contribs)
793 edits
MMitrev (talk | contribs)
6 edits
 
(124 intermediate revisions by 6 users not shown)
Line 1: Line 1:
= ADA Self-Deposit wiki guide =
The [https://ada.edu.au/ Australian Data Archive (ADA)] provides a national service for the collection and preservation of digital research data. ADA disseminates this data for secondary analysis by academic researchers and other users.
The ADA Self-Deposit process is split into four key sections. This homepage provides you with easy access to all of the steps in the process. Each section is sub-divided further to allow you to explore the content and refer to additional guidance information where required.


For assistance navigating this wiki, please refer to [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Navigation navigation help]
= Deposit Process Overview =
If you are interested in depositing data with the Australian Data Archive, please write an email to ada@ada.edu.au outlining the topic of your research and the nature of the data, e.g. sensitivity, data type, and quantity of files and size. The ADA will assess each deposit request against a set of criteria, see [[Deposit Appraisal & Collection Policy]]. Once the data has been accepted, the ADA will create a deposit shell on a secure system for the depositor to upload the data, the documentation files and enter metadata (see [[Quick Deposit Guide]] for instructions on what to upload). As part of the curation process, the ADA will view the deposit and make suggestions for changes if necessary  (see [[Workflows]] for details). When the curation is complete, the depositor has the opportunity to preview the final version of the deposit on a designated review page. Once the depositor approves the review, the deposit is published on the [https://dataverse.ada.edu.au/|dataverse: ADA dataverse] and will receive a permanent DOI.
 
[[File:Deposit_graph_4.png|1200px|center]]


== wiki Contents Page ==
==Archival Steps explained once data has been approved for deposit==


<strong>ADA Collection Policy Criteria Assessment</strong>
===Deposit Shell===
*[[1. ADA Collection Policy Criteria Assessment]]
* ADA creates a deposit dataset shell on ADA's DEPOSIT Dataverse whete the depositor/data custodian uploads data, and is able to enter study and file level metadata into the metadata fields (e.g. Title, Author...).
**[[ADA Collection Policy]]
* As part of this process the archivist and depositor(s) discuss the ADA Data License agreement.
**[[Request to Deposit Data with ADA]]
* Once the depositor confirms they have completed the file uploads and metadata they inform the archivist that their deposit is ready for ADA's archival processing.  This entails the deposit internally being ingested into the archival and storage management system.
**[[Contact the ADA]]


<strong>Deposit Preparation</strong>
===Archival Data Curation Process===
*[[2. Deposit Preparation]]
* Archivists check the data for confidentiality and completeness.
**[[Collect and Prepare Data File(s)]]
* An archive Processing Report is sent to the depositor/data custodian to respond to any recommended changes.  The archivist then makes any amendments and uploads the dissemination (publication) version of the data to ADA's test Dataverse.
***[[Preparation of Data]]
****[[The Privacy Act 1988]]
****[[De-Identification]]
****[[Primary Risks Associated with Data Breach]]
****[[Common Disclosure Risk Factors]]
****[[Data Protections]]
****[[Data Treatment Techniques]]
****[[Preferred Deposit Formats]]
****[[File & Folder Naming Conventions]]
****[[Double-Zipping Files and Folders]]
*****[[Instructions on how to Double-Zip a file or folder]]
***[[Collection of Data]]


**[[Collect and Prepare Supporting Documentation]]
===Review of data & metadata=== 
***[[Preparation of Supporting Documentation]]
* The archivist provides the depositor/data custodian a link to the test Dataverse to verify that the dataset metadata and data are correct.
****[[Preferred Deposit Formats]]
****[[File & Folder Naming Conventions]]
****[[Double-Zipping Files and Folders]]
*****[[Instructions on how to Double-Zip a file or folder]]
***[[Collection of Supporting Documentation]]


**[[Register for an ADA Dataverse DEPOSIT Account]]
===Publication===
***[[Dataverse Account Creation Information]]
* Once approval of the test version has been received from the depositor/data custodian, the data and metadata are migrated to the [https://dataverse.ada.edu.au/ production Dataverse], and the dataset is published for user access, based on the ADA Data License agreement.
***[[Dataverse Account Creation Automated Email]]
***[[Update Dataverse Account Email Address]]


<strong>Creation of 'Shell Dataverse & Dataset'</strong>
===ADA Data License Agreement===
*[[3. Creation of 'Shell Dataverse & Dataset']]
* The archivist will provide the ADA Data License agreement and confirm suitable options with the data custodian throughout the deposit and curation process.
**[[Determining my Dataverse & Dataset requirements]]
**[[Request new 'Shell Dataverse & Dataset(s)']]


<strong>Population of 'Shell Dataverse & Dataset'</strong>
== To get started, go to [https://docs.ada.edu.au/index.php/Quick_Deposit_Guide Quick Deposit Guide]==
*[[4. Population of 'Shell Dataverse & Dataset']]
Pre-Uploading Activity
**[[Checking Files and Folders for Viruses and Malware]]
**[[Double-Zipping Files and Folders]]
***[[Instructions on how to Double-Zip a file or folder]]
**[[Uploading Data Files and Supporting Documentation]]
Post-Uploading Activity
**[[Adding File Tags and Description Notes]]
**[[Editing and Entering Metadata]]
***[[Non-mandatory Metadata fields information]]
***[[Geospatial Metadata field information]]
***[[Social Science and Humanities Metadata field information]]
**[[Setting Access Restrictions]]
**[[Completion of License Document Suite]]
***[[The License Agreement Form.]]
****[[Download License Agreement Form]]
***[[The License Terms and Conditions of Use]]
****[[Download Terms and Conditions of Use (Undertaking Form)]]
***[[The License Access Guestbook]]
****[[Download License Access Guestbook]]
**[[Notify the ADA that the Self-Deposit process has been completed]]


*[[Glossary of Terms]]
For more detailed information on all the steps in the process see [https://docs.ada.edu.au/index.php/Workflows Workflows]
[Category:Frequently Asked Questions]


We need to figure out suitable settings so that:
ADA website, please go to https://ada.edu.au/
# The public can READ the wiki
# Only approved users can EDIT the wiki - password access to wiki ensures only authorised users can edit.
# We can enable viewing the wiki through the ADA website - will use WordPress to install wiki to ADA website


(OLD INSTALL TEXT BELOW)
= ADA Archival Workflow Diagram =
<strong>MediaWiki has been installed.</strong>
ADA bases its archival workflow on the Open Archival Information System (OAIS) Reference Model (2012).


Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.
Diagram:[https://docs.ada.edu.au/images/e/eb/CTS_ADA-NCI_RDS-Storage_V8_2025_10_21_wiki.png ADA Archival Workflow based on OAIS Reference Model].


== Getting started ==
= Australian Data Archive Overview =
* [https://www.mediawiki.org/wiki/Special:MyLanguage/Manual:Configuration_settings Configuration settings list]
 
* [https://www.mediawiki.org/wiki/Special:MyLanguage/Manual:FAQ MediaWiki FAQ]
*[[Background Information and Context]]
* [https://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
 
* [https://www.mediawiki.org/wiki/Special:MyLanguage/Localisation#Translation_resources Localise MediaWiki for your language]
Organisational Infrastructure
* [https://www.mediawiki.org/wiki/Special:MyLanguage/Manual:Combating_spam Learn how to combat spam on your wiki]
 
*[[Mission & Scope]]
*[[Rights Management]]
*[[Continuity of Service]]
*[[Legal & Ethical]]
*[[Governance & Resources]]
*[[Expertise & Guidance]]
 
Digital Object Management
 
*[[Provenance and authenticity]]
*[[Deposit Appraisal & Collection Policy]]
*[[Preservation plan]]
*[[Quality Assurance]]
*[[Workflows]]
*[[Discovery and Identification]]
*[[Reuse]]
*[[Setting Access Conditions]]
 
Information Technology & Security
 
*[[Storage & Integrity]]
*[[Technical Infrastructure]]
*[[Security]]
 
= Australian Data Archive Projects =
 
See the [[ADA Projects]] page for outlines in detail ADA's involvement in multiple projects etc
 
= Superseded page =
* [[ADA Self-Deposit - To Documentation Guides]]
* [[1. ADA Collection Policy Criteria Assessment]]
* [[2. Deposit Preparation]]

Latest revision as of 03:53, 22 October 2025

The Australian Data Archive (ADA) provides a national service for the collection and preservation of digital research data. ADA disseminates this data for secondary analysis by academic researchers and other users.

Deposit Process Overview

If you are interested in depositing data with the Australian Data Archive, please write an email to ada@ada.edu.au outlining the topic of your research and the nature of the data, e.g. sensitivity, data type, and quantity of files and size. The ADA will assess each deposit request against a set of criteria, see Deposit Appraisal & Collection Policy. Once the data has been accepted, the ADA will create a deposit shell on a secure system for the depositor to upload the data, the documentation files and enter metadata (see Quick Deposit Guide for instructions on what to upload). As part of the curation process, the ADA will view the deposit and make suggestions for changes if necessary (see Workflows for details). When the curation is complete, the depositor has the opportunity to preview the final version of the deposit on a designated review page. Once the depositor approves the review, the deposit is published on the ADA dataverse and will receive a permanent DOI.

Archival Steps explained once data has been approved for deposit

Deposit Shell

  • ADA creates a deposit dataset shell on ADA's DEPOSIT Dataverse whete the depositor/data custodian uploads data, and is able to enter study and file level metadata into the metadata fields (e.g. Title, Author...).

* As part of this process the archivist and depositor(s) discuss the ADA Data License agreement.

  • Once the depositor confirms they have completed the file uploads and metadata they inform the archivist that their deposit is ready for ADA's archival processing. This entails the deposit internally being ingested into the archival and storage management system.

Archival Data Curation Process

  • Archivists check the data for confidentiality and completeness.
  • An archive Processing Report is sent to the depositor/data custodian to respond to any recommended changes. The archivist then makes any amendments and uploads the dissemination (publication) version of the data to ADA's test Dataverse.

Review of data & metadata

* The archivist provides the depositor/data custodian a link to the test Dataverse to verify that the dataset metadata and data are correct.

Publication

  • Once approval of the test version has been received from the depositor/data custodian, the data and metadata are migrated to the production Dataverse, and the dataset is published for user access, based on the ADA Data License agreement.

ADA Data License Agreement

  • The archivist will provide the ADA Data License agreement and confirm suitable options with the data custodian throughout the deposit and curation process.

To get started, go to Quick Deposit Guide

For more detailed information on all the steps in the process see Workflows

ADA website, please go to https://ada.edu.au/

ADA Archival Workflow Diagram

ADA bases its archival workflow on the Open Archival Information System (OAIS) Reference Model (2012). 

Diagram:ADA Archival Workflow based on OAIS Reference Model.

Australian Data Archive Overview

Organisational Infrastructure

Digital Object Management

Information Technology & Security

Australian Data Archive Projects

See the ADA Projects page for outlines in detail ADA's involvement in multiple projects etc

Superseded page

Retrieved from "https://docs.ada.edu.au/index.php?title=Main_Page&oldid=1364"