Collection of Data: Difference between revisions
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****[[Preferred Deposit Formats]] | ****[[Preferred Deposit Formats]] | ||
****[[File & Folder Naming Conventions]] | ****[[File & Folder Naming Conventions]] | ||
****[[Zipping | ****[[Double-Zipping Files and Folders]] | ||
*****[[Instructions on how to Zip | *****[[Instructions on how to Double-Zip]] | ||
***[[Collection of Data]] | ***[[Collection of Data]] | ||
Data is deemed to have been ‘collected’ when it has either been physically collected or obtained in some other way for inclusion within a record. This covers instances where a [[Glossary of Terms|Data Custodian]] or [[Glossary of Terms|Data Owner]] obtains this information, including where data is not taken directly from the [[Glossary of Terms|Data Subjects]] themselves but from a third party (including open source data). In practice, this means that it does not matter whether the [[Glossary of Terms|Data Custodian]] or [[Glossary of Terms|Data Owner]] has a relationship with the relevant [[Glossary of Terms|Data Subject]], or whether the data and any [[Glossary of Terms|Personal Information]] contained within it, was initially processed or obtained from the [[Glossary of Terms|Data Subject]] by another entity. | Data is deemed to have been ‘collected’ when it has either been physically collected or obtained in some other way for inclusion within a record. This covers instances where a [[Glossary of Terms|Data Custodian]] or [[Glossary of Terms|Data Owner]] obtains this information, including where data is not taken directly from the [[Glossary of Terms|Data Subjects]] themselves but from a third party (including open source data). In practice, this means that it does not matter whether the [[Glossary of Terms|Data Custodian]] or [[Glossary of Terms|Data Owner]] has a relationship with the relevant [[Glossary of Terms|Data Subject]], or whether the data and any [[Glossary of Terms|Personal Information]] contained within it, was initially processed or obtained from the [[Glossary of Terms|Data Subject]] by another entity. | ||
= Collection of Data Guidance Notes = | = Collection of Data - Guidance Notes = | ||
[[Glossary of Terms|Data Owners]] manage their projects and data in a variety of ways, however at some stage prior to depositing data with the ADA, all of the data files will need to be gathered together into a single area or folder in preparation for uploading to Dataverse. Where there are only a small number of data files it is possible for the files to be uploaded individually to the dataset. If you don’t want to add multiple files by dragging and dropping directly into the dataset because there would be an excessive number of files to move, it is possible to upload the multiple files as a single downloadable folder. | [[Glossary of Terms|Data Owners]] manage their projects and data in a variety of ways, however at some stage prior to depositing data with the ADA, all of the data files will need to be gathered together into a single area or folder in preparation for uploading to Dataverse. Where there are only a small number of data files it is possible for the files to be uploaded individually to the dataset. If you don’t want to add multiple files by dragging and dropping directly into the dataset because there would be an excessive number of files to move, it is possible to upload the multiple files as a single downloadable folder. However, the [[Contact the ADA|ADA should be contacted]] prior to doing this as it will prevent File Tags and Description Notes from being added to the files making your data harder to discover. | ||
1. Gather all of the data files into a single area or folder ready for uploading to Dataverse. | 1. Gather all of the data files into a single area or folder ready for uploading to Dataverse. This is typically your Desktop, noting that you will have needed to move or copy the files to the Desktop in order to [[Double-Zipping Files and Folders|Double-Zip]] them. | ||
Upon completion of this task, proceed to [[Collect and Prepare Supporting Documentation]]. | |||
= Frequently Asked Questions = | = Frequently Asked Questions = | ||
*[[What do I do if my data does not exist in an electronic format?]] | *[[What do I do if my data does not exist in an electronic format?]] | ||
Latest revision as of 23:59, 15 March 2020
Data is deemed to have been ‘collected’ when it has either been physically collected or obtained in some other way for inclusion within a record. This covers instances where a Data Custodian or Data Owner obtains this information, including where data is not taken directly from the Data Subjects themselves but from a third party (including open source data). In practice, this means that it does not matter whether the Data Custodian or Data Owner has a relationship with the relevant Data Subject, or whether the data and any Personal Information contained within it, was initially processed or obtained from the Data Subject by another entity.
Collection of Data - Guidance Notes
Data Owners manage their projects and data in a variety of ways, however at some stage prior to depositing data with the ADA, all of the data files will need to be gathered together into a single area or folder in preparation for uploading to Dataverse. Where there are only a small number of data files it is possible for the files to be uploaded individually to the dataset. If you don’t want to add multiple files by dragging and dropping directly into the dataset because there would be an excessive number of files to move, it is possible to upload the multiple files as a single downloadable folder. However, the ADA should be contacted prior to doing this as it will prevent File Tags and Description Notes from being added to the files making your data harder to discover.
1. Gather all of the data files into a single area or folder ready for uploading to Dataverse. This is typically your Desktop, noting that you will have needed to move or copy the files to the Desktop in order to Double-Zip them.
Upon completion of this task, proceed to Collect and Prepare Supporting Documentation.