Deposit Appraisal & Collection Policy - Revision history

Mmcgale at 21:49, 3 December 2025

2025-12-03T21:49:52Z

← Older revision		Revision as of 21:49, 3 December 2025
Line 1:		Line 1:
	==Submission ~~appraisal criteria~~==		== Submission Appraisal Criteria ==
	~~The~~ ADA accepts data that fits broadly into the remit of the archive and can be described with the social science DDI metadata. Submissions must be of current value or of potential historical interest to ~~the~~ ADA. The subject matter being in either the Social, Political or Economic areas, and their many affiliated research fields. ~~The~~ ADA encourages submission of full project data and not just the data associated with a publication release, which is often only a small subset of the actual data available. Submissions must have the potential for secondary analysis using the digital data files and their supporting material. At least a portion of the submissions needs to be made publicly accessible. However, tightly controlled access conditions may apply even to that portion.
			ADA accepts data that fits broadly into the remit of the archive and can be described with the social science DDI metadata. Submissions must be of current value or of potential historical interest to ADA. The subject matter being in either the Social, Political or Economic areas, and their many affiliated research fields. ADA encourages submission of full project data and not just the data associated with a publication release which is often only a small subset of the actual data available. Submissions must have the potential for secondary analysis using the digital data files and their supporting material. At least a portion of the submissions needs to be made publicly accessible. However, tightly controlled access conditions may apply even to that portion.


			== Out of Scope Materials ==

			The ADA will only accept digital material. There are no other firm rules regarding the material that won’t be accepted by the ADA for preservation and dissemination, however submissions that contain explicit or offensive material and those that offer limited potential for secondary analysis will not be considered favourably. In addition, submissions that pose significant risk of re-identification may also be rejected where the depositor (and/or the data custodian) is unwilling to apply appropriate data or other protections as recommended by ADA staff. Materials submitted may also not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse. For quantitative data this includes variable-level metadata for all files submitted and all data variables. ADA will work with depositors to ensure metadata is complete at all levels. Finally, in the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the depositor with suggestions of other suitable repositories. The final decision about acceptance of a submission lies with the ADA Director.


			== Preferred Data Formats ==

			The ADA accepts most formats. However, for tabular data files, the ADA prefers submission in SPSS format (.sav files). This format captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata, SAS, and R, as well as text formats (.csv; .tab) provided data including both value labels and codes can be provided. Other data formats will be considered on a case-by-case basis. For qualitative data, data formats vary significantly and submitted formats will also be considered on a case-by-case basis. ADA provides further technical information for appraisal of both quantitative and qualitative data formats on our Quick Deposit Guide wiki [86].

	~~==Out of scope materials==~~
	The ADA will only accept digital material. There are no other firm rules regarding the material that won’t be accepted by the ADA for preservation and dissemination, however submissions that contain explicit or offensive material and those that offer limited potential for secondary analysis will not be considered favorably. In addition, submissions that pose significant risk of re-identification may also be rejected where the depositor (and/or the data rights-holder) is unwilling to apply appropriate data or other protections as recommended by ADA staff. Materials submitted may also not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as variable-level metadata for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels. Finally, in the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the depositor with suggestions of other suitable repositories. The final decision about acceptance of a submission lies with the ADA Director.

	~~==Preferred data formats==~~
	The ADA accepts most formats. However, for tabular data files, the ADA prefers submission in SPSS format (.sav files). This format captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata (.dta) SAS (.sas; .sas7bdat), and R (.rdata), as well as text formats (.csv; .tab) provided data including both value labels and codes can be provided. Other data formats will be considered on a case-by-case basis. For qualitative data, data formats vary significantly and submitted formats will also be considered on a case-by-case basis.

	==References ==		==References ==
	[22] Deposit ~~Appraisal & Collection Policy~~ – (https://docs.ada.edu.au/index.php/~~Deposit_Appraisal_%26_Collection_Policy~~)		[86] ADA Quick Deposit Guide – (https://docs.ada.edu.au/index.php/Quick_Deposit_Guide)

RPerry: /* Submission appraisal criteria */

2024-09-14T02:23:07Z

Submission appraisal criteria

← Older revision		Revision as of 02:23, 14 September 2024
Line 2:		Line 2:
	The ADA accepts data that fits broadly into the remit of the archive and can be described with the social science DDI metadata. Submissions must be of current value or of potential historical interest to the ADA. The subject matter being in either the Social, Political or Economic areas, and their many affiliated research fields. The ADA encourages submission of full project data and not just the data associated with a publication release, which is often only a small subset of the actual data available. Submissions must have the potential for secondary analysis using the digital data files and their supporting material. At least a portion of the submissions needs to be made publicly accessible. However, tightly controlled access conditions may apply even to that portion.		The ADA accepts data that fits broadly into the remit of the archive and can be described with the social science DDI metadata. Submissions must be of current value or of potential historical interest to the ADA. The subject matter being in either the Social, Political or Economic areas, and their many affiliated research fields. The ADA encourages submission of full project data and not just the data associated with a publication release, which is often only a small subset of the actual data available. Submissions must have the potential for secondary analysis using the digital data files and their supporting material. At least a portion of the submissions needs to be made publicly accessible. However, tightly controlled access conditions may apply even to that portion.

	==Out of scope materials		==Out of scope materials==
	The ADA will only accept digital material. There are no other firm rules regarding the material that won’t be accepted by the ADA for preservation and dissemination, however submissions that contain explicit or offensive material and those that offer limited potential for secondary analysis will not be considered favorably. In addition, submissions that pose significant risk of re-identification may also be rejected where the depositor (and/or the data rights-holder) is unwilling to apply appropriate data or other protections as recommended by ADA staff. Materials submitted may also not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as variable-level metadata for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels. Finally, in the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the depositor with suggestions of other suitable repositories. The final decision about acceptance of a submission lies with the ADA Director.		The ADA will only accept digital material. There are no other firm rules regarding the material that won’t be accepted by the ADA for preservation and dissemination, however submissions that contain explicit or offensive material and those that offer limited potential for secondary analysis will not be considered favorably. In addition, submissions that pose significant risk of re-identification may also be rejected where the depositor (and/or the data rights-holder) is unwilling to apply appropriate data or other protections as recommended by ADA staff. Materials submitted may also not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as variable-level metadata for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels. Finally, in the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the depositor with suggestions of other suitable repositories. The final decision about acceptance of a submission lies with the ADA Director.

	==Preferred data formats==		==Preferred data formats==

RPerry at 02:22, 14 September 2024

2024-09-14T02:22:56Z

@@ Line 1: / Line 1: @@
-= Collection development policy=
+==Submission appraisal criteria==
-The ADA collection policy aims to provide researchers with general guidance around the types of data that the ADA will accept for curation, preservation and subsequent dissemination. Research material submitted to the ADA should support the Archive's mission and scope and meet the needs of the user community.
+==Out of scope materials
-https://docs.ada.edu.au/index.php/Mission_%26_Scope
+==Preferred data formats==
-See the deposit quick guide for steps involved in lodging data with the ADA. This guide will help to ensure that data and metadata are sufficient for long-term preservation and for dissemination.
+==References ==
+[22] Deposit Appraisal & Collection Policy – (https://docs.ada.edu.au/index.php/Deposit_Appraisal_%26_Collection_Policy)

RPerry: /* Preferred data formats */

2024-07-13T06:15:40Z

Preferred data formats

← Older revision		Revision as of 06:15, 13 July 2024
Line 51:		Line 51:

	= Preferred data formats =		= Preferred data formats =
	~~====~~Submission formats:~~====~~		'''Submission formats: '''
	For tabular data files, the ADA prefers submission in SPSS format (.sav files). This format readily captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata (.dta) SAS (.sas; .sas7bdat), and R (.rdata), as well as text formats (.csv; .tab) provided versions of the data including both value labels and codes can be provided. Other data formats will be considered on a case by case basis.		For tabular data files, the ADA prefers submission in SPSS format (.sav files). This format readily captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata (.dta) SAS (.sas; .sas7bdat), and R (.rdata), as well as text formats (.csv; .tab) provided versions of the data including both value labels and codes can be provided. Other data formats will be considered on a case by case basis.

	~~====~~Dissemination formats: ~~====~~		'''Dissemination formats: '''
	For dissemination, the ADA will create SPSS, STATA, SAS and CSV versions for quantitative data.		For dissemination, the ADA will create SPSS, STATA, SAS and CSV versions for quantitative data.

	~~====~~Qualitative data:~~====~~		'''Qualitative data:'''
	For qualitative data, data formats vary significantly and submitted formats will be considered on a case by case basis.		For qualitative data, data formats vary significantly and submitted formats will be considered on a case by case basis.

	~~====~~Preservation formats:~~====~~		'''Preservation formats:'''
	All data and documents will be saved in a preservation format. See Preservation plan section for details.		All data and documents will be saved in a preservation format. See Preservation plan section for details.

	https://docs.ada.edu.au/index.php/Preservation_plan		https://docs.ada.edu.au/index.php/Preservation_plan

RPerry: /* Out of scope materials */

2024-07-13T06:14:58Z

Out of scope materials

← Older revision		Revision as of 06:14, 13 July 2024
Line 35:		Line 35:
	In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.		In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.

	''Digital materials: ''		'''Digital materials: '''
	The ADA will only accept digital materials.		The ADA will only accept digital materials.

	''Insufficient metadata: ''		'''Insufficient metadata: '''
	Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.		Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.

	''Explicit or offensive content: ''		'''Explicit or offensive content: '''
	Materials that contain explicit or offensive material.		Materials that contain explicit or offensive material.

	''Limited secondary use potential: ''		'''Limited secondary use potential: '''
	Materials that offer limited or no potential for secondary analysis will not be considered favorably.		Materials that offer limited or no potential for secondary analysis will not be considered favorably.

	''Disclosure risk: ''		'''Disclosure risk: '''
	Materials that pose significant risk of re-identification that cannot be sufficiently addressed.		Materials that pose significant risk of re-identification that cannot be sufficiently addressed.

RPerry: /* Out of scope materials */

2024-07-13T06:14:34Z

Out of scope materials

← Older revision		Revision as of 06:14, 13 July 2024
Line 35:		Line 35:
	In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.		In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.

	~~====~~Digital materials: ~~====~~		''Digital materials: ''
	The ADA will only accept digital materials.		The ADA will only accept digital materials.

	~~====~~Insufficient metadata: ~~====~~		''Insufficient metadata: ''
	Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.		Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.

	~~====~~Explicit or offensive content: ~~====~~		''Explicit or offensive content: ''
	Materials that contain explicit or offensive material.		Materials that contain explicit or offensive material.

	~~====~~Limited secondary use potential: ~~====~~		''Limited secondary use potential: ''
	Materials that offer limited or no potential for secondary analysis will not be considered favorably.		Materials that offer limited or no potential for secondary analysis will not be considered favorably.

	~~====~~Disclosure risk: ~~====~~		''Disclosure risk: ''
	Materials that pose significant risk of re-identification that cannot be sufficiently addressed.		Materials that pose significant risk of re-identification that cannot be sufficiently addressed.

RPerry: /* Submission appraisal criteria */

2024-07-13T06:13:58Z

Submission appraisal criteria

← Older revision		Revision as of 06:13, 13 July 2024
Line 12:		Line 12:
	Research materials submitted to the ADA that meet the following criteria will be prioritised for acceptance in the ADA collection.		Research materials submitted to the ADA that meet the following criteria will be prioritised for acceptance in the ADA collection.

	~~====~~Remit of the ADA: ~~====~~		'''Remit of the ADA: '''
	The ADA accepts materials that fit broadly into the remit of the archive.		The ADA accepts materials that fit broadly into the remit of the archive.

	~~====~~Social science DDI metadata: ~~====~~		'''Social science DDI metadata: '''
	Materials should be able to be described with social science DDI metadata. Adherence to this metadata scheme will be assessed via the completeness of the avaiable metadata fields on ADA Dataverse.		Materials should be able to be described with social science DDI metadata. Adherence to this metadata scheme will be assessed via the completeness of the avaiable metadata fields on ADA Dataverse.

	https://docs.google.com/spreadsheets/d/13HP-jI_cwLDHBetn9UKTREPJ_F4iHdAvhjmlvmYdSSw/edit?gid=0#gid=0		https://docs.google.com/spreadsheets/d/13HP-jI_cwLDHBetn9UKTREPJ_F4iHdAvhjmlvmYdSSw/edit?gid=0#gid=0

	~~====~~Scientific or historic value: ~~====~~		'''Scientific or historic value: '''
	Materials must be of current value or potential historical interest to the ADA.		Materials must be of current value or potential historical interest to the ADA.

	~~====~~Subject matter: ~~====~~		'''Subject matter: '''
	The subject matter of submitted materials should be in either the Social, Political or Economic areas, and affiliated research fields.		The subject matter of submitted materials should be in either the Social, Political or Economic areas, and affiliated research fields.

	~~====~~Complete data: ~~====~~		'''Complete data: '''
	Where possible, full project data is preferred, not just the data associated with a publication release or any other subset of the data available.		Where possible, full project data is preferred, not just the data associated with a publication release or any other subset of the data available.

	~~====~~Secondary analysis: ~~====~~		'''Secondary analysis: '''
	Materials must have the potential for secondary analysis using the data and supporting documentation. All materials must be made publicly available with transparent access criteria.		Materials must have the potential for secondary analysis using the data and supporting documentation. All materials must be made publicly available with transparent access criteria.

RPerry: /* Out of scope materials */

2024-07-13T06:11:19Z

Out of scope materials

← Older revision		Revision as of 06:11, 13 July 2024
Line 33:		Line 33:

	= Out of scope materials =		= Out of scope materials =
			In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.

	Digital materials: The ADA will only accept digital materials.		====Digital materials: ====
			The ADA will only accept digital materials.

	Insufficient metadata: Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.		====Insufficient metadata: ====
			Materials submitted may not be accepted if the metadata provided is insufficient for long-term preservation. This includes the social science DDI metadata on ADA Dataverse, as well as names and labels for all files submitted and all data variables. The ADA will work with depositors to ensure metadata is complete at all levels.

	Explicit or offensive content: Materials that contain explicit or offensive material.		====Explicit or offensive content: ====
			Materials that contain explicit or offensive material.

	Limited secondary use potential: Materials that offer limited or no potential for secondary analysis will not be considered favorably.		====Limited secondary use potential: ====
			Materials that offer limited or no potential for secondary analysis will not be considered favorably.

	Disclosure risk: Materials that pose significant risk of re-identification that cannot be sufficiently addressed.		====Disclosure risk: ====
			Materials that pose significant risk of re-identification that cannot be sufficiently addressed.
	In the event that the ADA determines that the material is not suitable for archiving, it will endeavour to provide the Data Owner with other potential archives that are more suited to the subject matter. The final decision about acceptance of a submission lies with the director or deputy director of the ADA.

	= Preferred data formats =		= Preferred data formats =

RPerry: /* Submission appraisal criteria */

2024-07-13T06:10:29Z

Submission appraisal criteria

← Older revision		Revision as of 06:10, 13 July 2024
Line 12:		Line 12:
	Research materials submitted to the ADA that meet the following criteria will be prioritised for acceptance in the ADA collection.		Research materials submitted to the ADA that meet the following criteria will be prioritised for acceptance in the ADA collection.

	Remit of the ADA: The ADA accepts materials that fit broadly into the remit of the archive.		====Remit of the ADA: ====
			The ADA accepts materials that fit broadly into the remit of the archive.

	Social science DDI metadata: Materials should be able to be described with social science DDI metadata. Adherence to this metadata scheme will be assessed via the completeness of the avaiable metadata fields on ADA Dataverse.		====Social science DDI metadata: ====
			Materials should be able to be described with social science DDI metadata. Adherence to this metadata scheme will be assessed via the completeness of the avaiable metadata fields on ADA Dataverse.

	https://docs.google.com/spreadsheets/d/13HP-jI_cwLDHBetn9UKTREPJ_F4iHdAvhjmlvmYdSSw/edit?gid=0#gid=0		https://docs.google.com/spreadsheets/d/13HP-jI_cwLDHBetn9UKTREPJ_F4iHdAvhjmlvmYdSSw/edit?gid=0#gid=0

	Scientific or historic value: Materials must be of current value or potential historical interest to the ADA.		====Scientific or historic value: ====
			Materials must be of current value or potential historical interest to the ADA.

	Subject matter: The subject matter of submitted materials should be in either the Social, Political or Economic areas, and affiliated research fields.		====Subject matter: ====
			The subject matter of submitted materials should be in either the Social, Political or Economic areas, and affiliated research fields.

	Complete data: Where possible, full project data is preferred, not just the data associated with a publication release or any other subset of the data available.		====Complete data: ====
			Where possible, full project data is preferred, not just the data associated with a publication release or any other subset of the data available.

	Secondary analysis: Materials must have the potential for secondary analysis using the data and supporting documentation. All materials must be made publicly available with transparent access criteria.		====Secondary analysis: ====
			Materials must have the potential for secondary analysis using the data and supporting documentation. All materials must be made publicly available with transparent access criteria.

	= Out of scope materials =		= Out of scope materials =

RPerry: /* Preferred data formats */

2024-07-13T06:09:40Z

Preferred data formats

← Older revision		Revision as of 06:09, 13 July 2024
Line 41:		Line 41:

	= Preferred data formats =		= Preferred data formats =
	===Submission formats:=== For tabular data files, the ADA prefers submission in SPSS format (.sav files). This format readily captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata (.dta) SAS (.sas; .sas7bdat), and R (.rdata), as well as text formats (.csv; .tab) provided versions of the data including both value labels and codes can be provided. Other data formats will be considered on a case by case basis.		====Submission formats:====
			For tabular data files, the ADA prefers submission in SPSS format (.sav files). This format readily captures variable level metadata (variable and value labels, data formats etc.) and SPSS Statistics is adept at exporting multiple alternative file formats. The ADA also accepts Stata (.dta) SAS (.sas; .sas7bdat), and R (.rdata), as well as text formats (.csv; .tab) provided versions of the data including both value labels and codes can be provided. Other data formats will be considered on a case by case basis.

	Dissemination formats: For dissemination, the ADA will create SPSS, STATA, SAS and CSV versions for quantitative data.		====Dissemination formats: ====
			For dissemination, the ADA will create SPSS, STATA, SAS and CSV versions for quantitative data.

	Qualitative data: For qualitative data, data formats vary significantly and submitted formats will be considered on a case by case basis.		====Qualitative data:====
			For qualitative data, data formats vary significantly and submitted formats will be considered on a case by case basis.

	Preservation formats: All data and documents will be saved in a preservation format. See Preservation plan section for details.		====Preservation formats:====
			All data and documents will be saved in a preservation format. See Preservation plan section for details.

	https://docs.ada.edu.au/index.php/Preservation_plan		https://docs.ada.edu.au/index.php/Preservation_plan